Should we want or need to rely on consent to lawfully process your data we will request your consent orally, by email or by an online process for the specific activity, we require consent for and record your response on our system. Where consent is the lawful basis for our processing you have the right to withdraw your consent to this particular processing at any time.
We do not undertake automated decision making or profiling. We do use our computer systems to search and identify personal data in accordance with parameters set by a person. A person will always be involved in the decision-making process.
The types of information about a candidate that reside in your company’s files. These could be contact details, social and professional profiles, education and work experience.
We collect personal data from the following people to allow us to undertake our business:
We collect personal information about you in various ways, such as the information you give us over the phone, email and/or social media; through job applications and in-person recruitment; at events; through our website and social media channels; and in connection with our interactions with clients and vendors.
If you are an actual or potential employee or job candidate and you apply for a position, we may collect the following types of personal information (as permitted under local law):
Following client specific requests and only after obtaining your explicit consent, we may also collect the following sensitive data:
If you are a client contact, we may collect the following data from you:
In addition, we may obtain information about you from other sources, such as LinkedIn, job boards and online CV libraries. In this case, we will inform you by sending you this privacy notice within 30 days of collecting your data, the source where this data originated from, whether it came from publicly accessible sources, and what purpose we intend to use and process your data for.
If you are a supplier or vendor, we may collect the following data from you:
We may disclose your personal data to third parties if they have a proper interest in the disclosure, such as:
We will disclose your personal information to third parties:
Where the processing is based and where you store data. This is especially important if you transfer data outside the EU.
We maintain administrative, technical and physical safeguards designed to protect the personal information you provide against accidental, unlawful or unauthorised destruction, loss, alteration, access, disclosure or use.
All information you provide to us is stored on our UK internal secure servers and in our database partner Bullhorn. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our website, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
We understand our legal duty to retain accurate data and only retain personal data for as long as we need it for our legitimate business interests and that you are happy for us to do so. Typically, this is for 1 year, due to the long-term partnerships we develop with our customers. Accordingly, we have a data retention policy and run data clean up processes to remove data that we no longer have a legitimate business interest in maintaining.
We segregate our data so that we keep different types of data for different time periods. The criteria we use to determine whether we should retain your personal data includes:
We may archive part or all of your personal data or retain it on our financial systems only, deleting all or part of it from our main Customer Relationship Manager (CRM) system, particularly following a request for suppression or deletion of your data, to ensure that we do not re-enter your personal data on to our database, unless requested to do so.
Under the GDPR, you have the following rights:
You have the right to ask us not to process your personal data for marketing purposes.
You can exercise your right to accept such processing by double-opting into marketing communications or to prevent such processing by unsubscribing (via links provided in our communication to you) or by contacting us at firstname.lastname@example.org
Our website and any communications we send you might contain links to relevant external websites. Please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
We want to make sure that your information is accurate and up-to-date and will delete or amend any information that you think is inaccurate. Should you wish to delete your account please contact us on email@example.com
We aim to provide you with useful work-related services for the whole of your career. However, you have the right to ask us at any time to delete all of your personal information unless we are in the process of responding to any complaint that you make.
This policy covers all data that is shared by a visitor with us whether directly via http://www.wearemove.com/ or via email.
This policy provides an explanation as to what happens to any personal data that you share with us, or that we collect from you either directly via this Website or via email.
In operating our Website we may collect and process the following data about you:
1.1 Details of your visits to our Website and the resources that you access including, but not limited to, traffic data, location data, weblog statistics and other communication data.
1.2 Information that you provide by filling in forms on our Website, such as when you register to receive information such as a newsletter or contact us via the contact us page.
1.3 Information provided to us when you communicate with us for any reason.
On occasion, we may gather information about your computer for our services, and to provide statistical information regarding the use of our Website to our advertisers.
Such information will not identify you personally, it is statistical data about our visitors and their use of our site. This statistical data does not identify any personal details whatsoever. It is used by us to analyse how visitors interact with the Website so that we can continue to develop and improve this Website.
We may gather information about your general Internet use by using a cookie file that is downloaded to your computer. Where used, these cookies are downloaded to your computer automatically. This cookie file is stored on the hard drive of your computer as cookies contain information that is transferred to your computer’s hard drive. They help us to improve our Website and the service that we provide to you.
All computers have the ability to decline cookies. This can be done by activating the setting on your browser which enables you to decline the cookies. Please note that should you choose to decline cookies, you may be unable to access particular areas of our Website.
Any advertising featured on this Website may also incorporate cookies, over which we have no control. Such cookies (if used) would be downloaded once you click on advertisements on our Website.
For more information on cookies you can read the guidance at All About Cookies.
3.1 Data that is provided to us is stored on our secure servers. Details relating to any data entered into via our site will be encrypted to ensure its safety.
3.2 The transmission of information via the internet is not completely secure and therefore we cannot guarantee the security of data sent to us electronically and the transmission of such data is entirely at your own risk. Where we have given you (or where you have chosen) a password so that you can access certain areas of our site, you are responsible for keeping this password confidential.
You might find links to third party websites on our Website. These websites should have their own privacy policies which you should check. We do not accept any responsibility or liability for their policies whatsoever as we have no control over them.
The Data Protection Act 1998 gives you the right to access the information that we hold about you. Please note that any demand for access may be subject to payment of a fee of £10 which covers our costs in providing you with the information requested. Should you wish to receive details that we hold about you please contact us using the contact details below.
We welcome any queries, comments or requests you may have regarding this policy please do not hesitate to contact us at firstname.lastname@example.org